HRM Software

Elevate Your Workforce Management

Streamline your human resource management processes with Proofox's HRM software. From employee data management to payroll processing, our HRM solutions offer efficiency and precision for seamless HR operations.

HRM Software

Revolutionize your HR operations with Proofox's HRM software. Our comprehensive solutions cover employee data management, payroll processing, and more. Efficiently manage your workforce with advanced features tailored to meet the unique demands of your HR needs. Partner with our experts to enhance your HR processes and propel your organization towards streamlined human resource management. Elevate your workforce management experience with Proofox's expertise!

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HRM Software Approaches

Elevate your human resource management with Proofox's HRM software solutions. Our expertise extends beyond social media marketing, covering employee data management, payroll processing, and tailored HR solutions.

Employee Data Management

Centralised employee records, documents, KYC, profiles and history.

Payroll Processing

Accurate, automated payroll runs with statutory components handled end-to-end.

Customized HR Solutions

HR workflows tailored to your organisation's policies, hierarchy and processes.

Performance Appraisal Automation

Automated review cycles, goal-setting, ratings and 360° feedback.

Employee Training and Development Tracking

Track training programs, completions, certifications and skill development.

Attendance Tracking System

Bio-metric, GPS, mobile and web-based attendance with leave management.

Cross-sell

Other Services Offered by Proofox

Proof HRM pairs well with our CRM, dialer, and digital marketing services.

CRM Software

Pipeline, deals, contacts — built for SMBs.

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Auto Dialer / IVR

Outbound calling and IVR for sales teams.

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WhatsApp Marketing

Bulk messaging, broadcasts, chatbots.

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Email Marketing

Lifecycle automation that drives repeat purchase.

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HRM Software Services

Comprehensive HR Solutions

Leverage our HRM software for end-to-end solutions, covering recruitment, employee onboarding, performance management, and more.

Customized for Your Needs

Tailored HRM software to align with your business requirements, ensuring a perfect fit for your unique HR processes and workflows.

User-Friendly Interface

Enjoy a user-friendly interface that simplifies HR tasks, promoting easy adoption across your organization for seamless workflow management.

Data Security & Compliance

Trust in robust security features, safeguarding sensitive HR data, and ensuring compliance with regulations for a secure HR environment.

Scalable and Adaptable

Our HRM solutions are scalable, adapting to the growth of your business and evolving HR needs, making scalability a seamless process.

Dedicated Support and Training

Benefit from dedicated support and training resources, ensuring that your team maximizes the potential of our HRM software services.

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Why Your Business Needs HRM Software Services?

Efficient Workforce Management
Streamlined HR Processes
Enhanced Employee Engagement
Data Security and Compliance
Scalable HR Solutions

Rollout

HRM Go-Live in 21 Days for a 50-Person Company

A typical SME HRM rollout is faster than a CRM rollout because the data model is more uniform. We hold the timeline to three weeks across discovery, configuration, training, and the first live payroll cycle.

Compliance audit

We review your current PF/ESI/PT/TDS setup, identify gaps against the latest statutory norms, and document the exact compliance state we'll carry into the new system.

Master data migration

Employees, salary structures, leave balances, attendance history (last 6 months) imported from your existing tool or Excel — no manual re-entry.

Policy configuration

Shifts, leave policies, salary components, tax declarations, reimbursement categories, approval workflows — each modelled to your existing rules.

Device integration

Biometric/RFID devices integrated, mobile app geo-fence configured for field staff, web check-in tested across desktops.

Three-tier training

Separate sessions for HR admins (full system), managers (approvals + reports), and employees (ESS portal + mobile). Recorded for new joiners.

First live payroll

We sit alongside your HR for the first month-end payroll run, validate every statutory output against last cycle, and only declare go-live once numbers reconcile.

Industries

HRM Deployments Across Indian SME Verticals

Configurations tuned per vertical so you skip the trial-and-error.

Manufacturing

Multi-shift, contract labour, factory-act compliance, gate-pass tracking.

Hospitals & Clinics

Doctor duty rosters, nursing shifts, biometric across multiple sites.

Schools & Coaching

Academic year cycles, summer-vacation leave, faculty performance.

IT & SaaS Startups

Remote-first attendance, ESOP tracking, US/UK payroll handoffs.

Retail Chains

Store-wise rostering, weekend-heavy shifts, part-time + full-time mix.

Logistics & Field Ops

Geo-fenced check-in, route attendance, per-trip incentives in payroll.

Plans

HRM Plans Built Around Your Employee Count

Pricing is per-employee with no per-user license fees on the HR/admin side. Final number depends on biometric device integration + payroll-only vs full-HRM scope.

Lite

Attendance + leave only. For teams that already run payroll elsewhere.

Up to 25 employees
Web + mobile check-in
Leave application + approval
Monthly attendance report
Email support

Best for: 10-25 person teams using existing payroll vendor or CA.

Manufacturing SME cut payroll-cycle time from 5 days to 6 hours

Auto-component manufacturer · 140 employees · 2 plants · Pune

Challenge: HR + finance were spending the first week of every month closing the prior month's attendance, reconciling overtime, applying PF/ESI/PT, and producing salary registers across two plants. Three different Excel workbooks per cycle. Late salary credit was a recurring complaint.

We migrated 18 months of historical data, integrated 6 biometric devices across both plants, and modelled their existing 4-shift roster with overtime rules and incentive components. The first cycle ran in parallel with their old workflow for validation; from cycle two onwards the legacy workbooks were retired.

Auto-pull from biometric every 15 minutes; exceptions flagged for HR review
Overtime rules per shift + per skill level pre-configured
Statutory reports exported in EPFO/ESIC-ready formats
Bank advice file auto-generated and emailed to finance on the 28th

Outcome: Payroll finalised by 4 PM on the 1st of every month, ₹2.4L/year in late-payment EPF interest avoided, HR head reclaimed ~80 hours/year to focus on hiring quality.

Why generic HR tools struggle with Indian payroll compliance

Global HR tools handle the people-management story well — onboarding flows, leave policies, performance cycles — but they consistently break down at the part Indian SMEs care about most: running statutory-compliant payroll without a chartered accountant on speed dial. EPF, ESI, Professional Tax, TDS, gratuity, leave encashment, LWF, and the new four labour codes each have their own calculation rules, deduction caps, and filing formats. A tool that doesn't carry the Indian compliance calendar natively forces your HR team to maintain a parallel Excel workbook — which defeats the purpose of having software at all.

Proofox HRM ships with the full Indian compliance layer pre-built: EPF and ESI auto-calculated against the latest wage ceiling, PT slabs per state, TDS computation under both old and new regimes, Form 16 generation at year-end, and statutory reports in the exact formats EPFO/ESIC accept. When the slabs change (and they do — most recently the new Income Tax Act 2025 rewrite), the tool updates automatically. You stop chasing the law and start running your people operations.

Attendance, leave, and shifts that match how Indian teams actually work

Most Indian SMEs run more than one type of workforce in the same company: office staff on a 9-6 fixed shift, field sales on a punch-anywhere mobile shift, factory workers on rotating shifts, and contract labour with separate compliance rules. A single attendance policy doesn't fit. Proofox HRM lets you define unlimited shift patterns, attach them to employee groups, and capture attendance via biometric (Mantra, Realtime, eSSL), web-based geo-fenced check-in, mobile app, or RFID — all flowing into one timesheet.

Leave management follows the same flexibility. You define your CL/SL/PL/comp-off policy, accrual rules (monthly, quarterly, annual), carry-forward limits, and approval chain. The system auto-applies sandwich-leave rules, blocks application against blocked dates (festivals, audits), and notifies the reporting manager via WhatsApp + email. For high-volume teams, our WhatsApp business integration means managers can approve leave directly from a chat message — no app login required.

Self-service that reduces HR query volume by 60%

The single largest time-drain in an SME HR function is repetitive employee queries: "What's my balance leave?", "When does my PF reflect?", "Please share my salary slip for last month", "Update my address on the system". A self-service portal that actually works lets employees handle 80% of these themselves. Proofox HRM's ESS portal (web + mobile app) covers payslip download, Form 16, leave balance, applied/approved view, tax declaration submission, address and bank-detail updates, reimbursement claims, and the company directory.

The result for a 50-person company: HR spends 60% less time on transactional queries and reinvests that capacity into hiring quality, performance coaching, or culture programmes — the work that actually moves the business. For companies running both sales and ops, pairing HRM with Proofox CRM means a single login for employees who wear multiple hats (e.g. sales managers who also approve their team's leave).

HR glossary

HR & Payroll Terms Every Indian SME Should Know

EPF (Employees' Provident Fund): Mandatory retirement savings scheme for employees earning up to ₹15,000/month basic, voluntary above. Employer + employee contribute 12% of basic each.
ESI (Employees' State Insurance): Health insurance + cash benefit scheme for employees earning up to ₹21,000/month gross. Employer 3.25%, employee 0.75%.
TDS on Salary: Tax Deducted at Source — employer estimates annual tax liability and deducts monthly. Slabs differ between old and new regime; employee declares preference at start of FY.
Professional Tax (PT): State-level tax on employment, deducted monthly. Maharashtra, Karnataka, WB, and Telangana have it; UP, Delhi, Haryana do not. Slabs vary by state.
Gratuity: Lump-sum paid by employer at exit after 5+ years of continuous service. Calculated as (last basic × 15 × years) ÷ 26. Tax-free up to ₹20L.
Form 16: Annual statement issued by employer to employee showing total income paid, tax deducted, and deposited with the government. Required for income-tax return filing.
LWF (Labour Welfare Fund): State-level statutory contribution (₹6–₹30/month) for employee welfare initiatives. Applicable in select states only.
Cost-to-Company (CTC): Total annual cost the employer incurs per employee — includes fixed pay, variable, employer EPF/ESI/gratuity contributions, perks, and benefits. Often confused with take-home.

Why us

Why Choose Proofox?

Experts

Highly experienced IT experts

Guarantee

100% satisfaction guarantee

Delivery

Competitive pricing & on-time delivery

Quality

Unparalleled quality assurance

FAQs

Frequently Asked Questions

Will Proofox HRM handle our existing payroll components without re-engineering? +

Yes. We replicate your current salary structure (basic, HRA, special allowance, performance pay, custom components) exactly during migration. Nothing changes for the employee on payslip 1; from payslip 2 onwards you can iterate components as policy evolves.

How is statutory compliance kept up to date? +

We track changes from EPFO, ESIC, state PT departments, and the Income Tax Act in a central compliance team and push updates to all tenants before the effective date. You don't patch anything — the system updates and you get a notification with what changed.

Can it integrate with our biometric attendance devices? +

Yes — we support eSSL, Mantra, Realtime, ZKTeco, Anviz, and most TCP/IP-based biometric devices. Cloud-based devices integrate via API; standalone devices via a small on-premise sync agent we install at no extra cost.

What about employees who work from home or in the field? +

The mobile app supports geo-fenced check-in (you draw the boundary on a map), selfie capture, and offline mode for poor-connectivity areas. Field sales / service technicians typically use this instead of biometric.

Does it integrate with Tally or Zoho Books for accounting handoff? +

Yes. Monthly payroll journal entries export to Tally Prime (via XML) and Zoho Books (via direct API). For SAP / Oracle, we provide a JSON export your finance team can ingest.

Can my employees download Form 16 themselves? +

Yes — Form 16 generation runs at FY end and gets pushed to the ESS portal automatically. Employees download as PDF; HR doesn't need to email anything individually.

How long does the rollout take? +

A 50-100 person company is typically live within 21 days from kickoff: 5 days for compliance audit + data migration, 7 days for configuration + device integration, 5 days for training, and 4 days for the first parallel-run payroll cycle.

What if we hire someone in a different state with different statutory rules? +

You assign the employee to that state's entity at the time of joining. PT slabs, LWF applicability, and labour-act compliance automatically follow the state assignment. No manual rule-writing needed.

Pan-India presence

Cities We Serve Across India - HRM Software

Mumbai

Pune

Delhi

Jaipur

Gurugram

Bangalore

Chandigarh

Kolkata

Hyderabad

Elevate Your Workforce Management

HRM Software

Employee Data Management

Payroll Processing

Customized HR Solutions

Performance Appraisal Automation

Employee Training and Development Tracking

Attendance Tracking System

CRM Software

Auto Dialer / IVR

WhatsApp Marketing

Email Marketing

Comprehensive HR Solutions

Customized for Your Needs

User-Friendly Interface

Data Security & Compliance

Scalable and Adaptable

Dedicated Support and Training

Why Your Business Needs HRM Software Services?

Compliance audit

Master data migration

Policy configuration

Device integration

Three-tier training

First live payroll

Manufacturing

Hospitals & Clinics

Schools & Coaching

IT & SaaS Startups

Retail Chains

Logistics & Field Ops

Manufacturing SME cut payroll-cycle time from 5 days to 6 hours

Why generic HR tools struggle with Indian payroll compliance

Attendance, leave, and shifts that match how Indian teams actually work

Self-service that reduces HR query volume by 60%

Experts

Guarantee

Delivery

Quality

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